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Gorgas Memorial Library Frequently Asked Questions

Can I buy a book for my department?
A: Yes. The library does not purchase these items, but the purchase of all library materials and Accountable Items valued at $100 or more must be approved through the library. Please follow the procedures below:

Per WRAIR Policy Letter-11-16, Library Procedures, the Chief of the Library or his/her designee must approve the requisitions for library materials acquired via Departmental credit card. Items that cost $100.00 or more will be made accountable by Medical Library staff to conform to AR 735-17. GFEBS actions for all library materials and accountable items go through Library approval.

Accountable items are books that cost $100.00 or more each. The books must be brought to the medical library for processing after they are received. They will be returned to the purchasing department through a book hand receipt (DA3161), assigned to a responsible Departmental representative.

Non-accountable items are books that cost less than $100.00 per item OR are unbound periodicals, loose-leaf services, and pamphlets. Non-accountable materials are not subject to Library approval.

How do I place an order for an article or a book?
A: If an item you need is not available in print or electronically, request the document via Loansome Doc  globe4.gif or use the Article Request Form PDF Icon or the Book Request Form PDF Icon.

How do I request articles from a PubMed search?
A: There are two options:
  • Search the article title in GML OneSearch globe4.gif.
    • If the article appears in a journal that GML has licensed or is freely available online, the article will be labeled “Available online” in green and the “View online” tab will appear in the citation. For some journal titles, you may be required to sign in to Athens in order to access the full-text of the article.
    • If the article is labeled in red “Not online”, click on the ILL options tab and request the article using Loansome Doc.
  • Search PubMed using the Gorgas Memorial Library URL globe4.gif.
    • Display your results in the Abstract format by using the "Display Settings" pull-down menu which is under the search box. Or select a single citation from the summary list by clicking on the article's title.
    • Click on the blue "Gorgas Memorial Library Full Text" icon , if it appears. The icon will at the top ot the box at the right in a single Abstract display, and below the abstract in a list of citations in Abstract display.
    • If there is no blue "Gorgas Memorial Library Full Text" icon for a particular desired article, go to Loansome Doc to request the article.

What is Loansome Doc?
A: Loansome Doc globe4.gif allows users to order full-text copies of articles directly from MEDLINE, using PubMed. Although there is no charge for this service, you must register. See the NLM Factsheet at globe4.gif

After I am registered for Loansome Doc, how do I place an order for an article in PubMed?
  • Search MEDLINE using PubMed globe4.gif.
  • Click on the box to the left of the reference that you want to order.
  • Click on the order button and enter the userid and password you created. Your requests will be processed by the Library staff and sent to you via e-mail.

What do I do if I have forgotten my Loansome Doc 'Ordering Library ID Number' and/or password?
A: Go to the Loansome Doc login page at globe4.gif and select the Forgot Password? link. Enter your email address in the field provided. If you have technical problems or your email address has changed since you registered for Loansome Doc, see also globe4.gif.

Last Modified Date: 09-September-2016

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